Flowcharts and Decision Trees Instructions

This document provides visual decision-making frameworks for common scenarios faced by boarding tutors. Use these flowcharts to guide your decision-making process in various situations.

How to use: Follow the flowcharts step by step, answering questions at decision points to determine the appropriate course of action. These are guidelines and should be used in conjunction with your school's specific policies and procedures.

Boarding Tutor Decision Trees and Flowcharts

1. Student Wellbeing Concern Response

This flowchart guides boarding tutors through the process of responding to student wellbeing concerns.

START: Wellbeing concern identified
Is this an emergency requiring immediate medical attention?
YES
Call emergency services and inform senior staff immediately
Provide first aid if trained and appropriate
Contact parents/guardians
NO
Is this a safeguarding concern?
YES
Report to Designated Safeguarding Lead immediately
NO
Is this a mental health concern?
Can you address this within your role as a boarding tutor?
YES
Have a supportive conversation with the student
Implement appropriate support strategies
Document concern and actions taken
Monitor and follow up
NO
Refer to appropriate support service (counselor, nurse, etc.)
Inform House Parent/Head of Boarding
Document concern and referral
Follow up to ensure support is provided
Has the concern been adequately addressed?
YES
Continue monitoring as needed
END: Document resolution
NO
Escalate to senior staff
Consider parent/guardian meeting
Develop comprehensive support plan
Notes:

2. Behavioral Incident Response

This flowchart guides boarding tutors through the process of responding to behavioral incidents in the boarding house.

START: Behavioral incident occurs
Is there immediate risk to safety?
YES
Intervene immediately to ensure safety
Call for assistance if needed
Separate involved students
NO
Calmly address the behavior
Move to a private space if appropriate
What is the severity of the incident?
MINOR
Address with the student directly
Apply appropriate consequences per house rules
Document incident
MAJOR
Report to House Parent/Head of Boarding
Complete detailed incident report
Participate in formal disciplinary process
Does this incident indicate a pattern of behavior?
YES
Review previous incidents and responses
Develop behavior management plan
Consider parent/guardian meeting
NO
Monitor for future incidents
Provide guidance on expected behavior
Follow up with all involved students
Implement restorative practices if appropriate
END: Document resolution
Notes:

3. Academic Support Decision Tree

This decision tree helps boarding tutors determine appropriate academic support strategies for students.

START: Student academic concern identified
What type of academic concern is it?
PERFORMANCE
Is it subject-specific or across multiple subjects?
SPECIFIC
Arrange subject-specific support
MULTIPLE
Investigate broader learning needs
ENGAGEMENT
Is it motivation or understanding?
MOTIVATION
Explore interests and goals
UNDERSTANDING
Identify knowledge gaps
What level of support is needed?
LIGHT
Provide guidance during study time
Check in regularly on progress
MODERATE
Schedule regular tutoring sessions
Develop structured study plan
INTENSIVE
Refer to learning support department
Consider formal assessment
Implement support strategy
Monitor progress and adjust as needed
Is the support strategy effective?
YES
Continue with current approach
Gradually reduce support as appropriate
END: Document success
NO
Reassess needs and adjust strategy
Consult with academic staff
Return to "What level of support is needed?"
Notes:

4. Homesickness Response Protocol

This flowchart guides boarding tutors through supporting students experiencing homesickness.

START: Student shows signs of homesickness
How severe are the symptoms?
MILD
Acknowledge feelings and normalize experience
Encourage participation in house activities
Facilitate regular communication with family
SEVERE
Schedule one-on-one supportive conversation
Inform House Parent/Head of Boarding
Consider counselor referral
Is this affecting daily functioning?
YES
Develop structured support plan
Contact parents/guardians
Consider temporary adjustments to routine
NO
Monitor and provide regular check-ins
Encourage peer connections
Implement coping strategies
Create comfort items/routines
Is the student adapting?
YES
Continue gradual integration
Celebrate progress
END: Monitor occasionally
NO
Escalate to senior staff
Consider family meeting
Evaluate if boarding is appropriate
Notes:

5. Conflict Resolution Process

This flowchart outlines the process for resolving conflicts between boarding students.

START: Conflict between students identified
Is there immediate risk of harm?
YES
Intervene immediately to ensure safety
Separate students
Report to senior staff
NO
What is the nature of the conflict?
MINOR
Facilitate immediate discussion
SIGNIFICANT
Schedule formal mediation
Listen to each student's perspective separately
Identify underlying issues
Are both parties willing to resolve the conflict?
YES
Bring students together for mediated discussion
Establish ground rules for discussion
Guide students to find mutual resolution
NO
Implement separation strategies
Involve House Parent/Head of Boarding
Consider disciplinary action if appropriate
Document the conflict and resolution
Follow up with both parties separately
Has the conflict been resolved?
YES
Monitor relationship
END: Document resolution
NO
Escalate to senior staff
Consider parent involvement
Implement formal behavior management plan
Notes:

Boarding Tutor Reference Guide | Flowcharts and Decision Trees | Page 1 of 1

These flowcharts should be used in conjunction with your school's specific policies and procedures.