Evening Duty Checklist

Evening Duty Checklist Instructions

This checklist is designed to help boarding tutors ensure all essential evening duties are completed. Use this form each evening to maintain consistency and ensure student safety and wellbeing.

Important: Complete all sections and report any concerns or incidents to the appropriate staff member immediately.

Pre-Dinner Checks

Confirm all students have returned from school/activities

Record any absent students and their whereabouts

Absent Student Notes:

Conduct quick house inspection for safety/cleanliness

Check on student wellbeing (any visible concerns)

Wellbeing Notes:

Dinner Supervision

Escort students to dining hall (if applicable)

Supervise students during dinner

Ensure dietary requirements are met

Monitor behavior and social interactions

Supervise dismissal from dining hall

Dinner Notes:

Study/Homework Time

Ensure study areas are prepared and suitable

Take attendance at start of study time

Provide active supervision throughout study time

Provide academic support where needed

Maintain quiet, focused study environment

Conclude study time appropriately

Study Time Notes:

Evening Recreation/Free Time

Supervise recreation areas and activities

Monitor student whereabouts within permitted areas

Facilitate any planned evening activities

Encourage positive social interaction

Recreation Notes:

Bedtime Routine

Give bedtime warning (30 minutes before)

Collect electronics (if applicable)

Take final attendance/roll call

Conduct room checks

Enforce lights out

Ensure quiet throughout the house

Bedtime Notes:

Final Security Checks

Check all external doors and windows are secure

Check common areas are tidy and secure

Turn off unnecessary lights

Check kitchen appliances are turned off

Set alarm system (if applicable)

Security Notes:

Handover and Reporting

Handover to night staff (if applicable)

Complete any necessary incident reports

Update communication log

Note any important information for next day

Handover Notes:

Emergency Contacts

Head of Boarding: [Insert Name and Number]
Houseparent/House Master: [Insert Name and Number]
School Nurse: [Insert Name and Number]
Emergency Services: 911 or [Local Emergency Number]

Completion

Checklist Completed By:

Time Completed:

Signature:

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